Sharing & Permissions

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9. Sharing & Permissions

X-Sheets uses a role-based permission system to control who can view and modify your spreadsheets.

9.1 Permission Levels

Role	Can View	Can Edit Data	Can Manage Structure	Can Share	Can Delete Spreadsheet
Viewer	Yes	No	No	No	No
Editor	Yes	Yes	No	No	No
Admin	Yes	Yes	Yes	Yes	No
Owner	Yes	Yes	Yes	Yes	Yes

“Manage Structure” includes: managing columns, sheets, views, versions, and spreadsheet properties.

9.2 Sharing a Spreadsheet

Admin or Owner role required.

1. Open the spreadsheet context menu and tap Share Spreadsheet.
2. The Permission Page shows all current permissions as cards, each displaying:
   • Email address
   • Permission level

Adding a Permission

1. Enter the user’s email address in the text field.
2. Select a permission level from the dropdown: Viewer, Editor, or Admin.
3. Tap Add.

Revoking a Permission

1. Find the user in the permissions list.
2. Tap the red delete icon next to their entry.
3. Confirm in the dialog by tapping Revoke.

9.3 Copying Permissions

When copying a spreadsheet (via Make a Copy), Admins can check the “Copy Sharing Options” checkbox to duplicate all permissions to the new spreadsheet. Without this option, the copy is private to the creator.

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